Let me start with a quick summary of the highlights: Box Feed (available as Beta) Box feeds allow you to get a stream of activities happening in the shared folders which the user can access. This is a nice collaboration function as are you are seeing the content of your coworkers directly in the stream. This has been missing for a while and Box is now delivering a first iteration with the possibility for you to comment on the documents. Activity Streams and Recommended apps (2019) With this feature Box is now tracking the way the content is flowing within other cloud systems, so that co-workers can follow all the steps that have happened with the document along the way. For example, if you add a box document to a certain account in Salesforce and afterwards sign it with DocuSign, box users will see these actions as activities with the possibility of directly accessing the content or associated activity within these applications. Integrations with custom applications are possible here as well. Box Automation (2019) Box automation is a workflow/rules engine which will allow business users to automate content processes directly within the Box platform. There are a lot of possibilities with this new functionality from simple workflow approvals to slightly more complex processes. There are certain events available which can trigger the flow of your content, and the possibility of selecting from a number of possible actions. There are currently some mockups available but no beta version yet. Box for GSuite (available as Beta) Box is one of the first cloud providers to allow integration into the three big content creation/editing platforms. It now has deep integration into Microsoft Office 365, into Apple IWork and with this latest edition now with GSuite as well, allowing users to pick their favorite tool for content editing. Box Skills / Box Custom Skills Box Skills allows you to analyze and process content files. It consists of a UI part to display metadata and it also allows service providers to create custom skills. Custom Skills can extract information from audio, image and video files. There will be an SDK made available by the end of the year which will allow to extract and pull in any additional information as skill data which can be used for metadata and content retrieval. Box Shield (later in 2018) Box improves the security platform even more with the new Box Shield. For example, it allows you to prevent downloads of content with a certain classification, so that you can configure that only a set of users can access the document. It can also detect downloads of a large amount of folders and documents at once and will generate an alarm. Or it will detect a login attempt from another country. Other Product enhancements Box has integrated the ability to activate 2FA for external users. This is very important for larger companies to ensure enhanced security. These are all great services and enhancements and create a global collaboration and work platform, inter-connecting activities and systems of daily importance to the users.
But how does that fit into core Life Sciences processes?At the conference there was a separate track with several Life Sciences sessions offered which helped to catch a good glimpse of the current situation. One of the big items was the GxP Validation package for Box that was announced beginning of the year (Box GxP Validation). This service package turns any Box instance into a validated platform which can host validated content management applications. Whereas non-regulated processes have been supported before, this now additionally allows for the coverage of regulated processes. More specifically, this package covers the following aspects:
- Audit – Quality Management System: Box QMS Documentation and SOPs built on GAMP5 and ISO9001 standards
- Validate – Validation Accelerator Pack (VAP): Validation lifecycle documentation and tools to make the Box instance GxP-compliant
- Maintain – Always-on Testing: Daily automated testing reports on nearly 150 tests of Box functionality at the API layer; creates daily reports and artifacts for customers and audits